Minutes
Library Construction Committee
Thursday, 1/10/2008
7:30 p.m. Town Hall
Present: Kathy Bartels, John Christiansen, Kelly Collins, Pam Czekanski, Drayton Fair, Brent Gates, Joel Lindsay, Aimee Lombardo, Roland Ochsenbein, John Rodenhiser
Absent: Chris Rogers, Bill Strapko
Also present: Michelle Tuck
A quorum being present, Roland called the meeting to order at 7:32 p.m.
Minutes of the December meetings were approved as written (Motion: John R.; second, Mickie; unanimous in favor).
Roland presented invoices from Daedalus and Lerner Ladds + Bartels totaling $32,239.95. Motion to pay: John R.; second, Mickie; unanimous in favor.
Richard Marks recommends using UTS for geotechnical work (proposal attached to hard copy). This expense is in our budget, and Drayton supports the recommendation. Motion to approve: Mickie; second, Brent; unanimous in favor.
Drayton reported on last Tuesday’s meetings at which he, Kelly, and Richard were present. Guests were shown the plans that the LCC has seen so far, along with some renderings that we will see tonight. Comments on individual meetings are as follows:
· With Martha Remington, Historic Commission: Martha seemed pleased with the restoration of the original carriage path to the entrance, and the historical (east) room. She also provided some insights on our zoning (height) issue.
· With Jennifer Atwood Burney, Town Planner: Ms. Burney is prepared to present our project to the zoning and planning boards. At this meeting Richard suggested constructing a path from the K-8 school to the library.
· With Philip Whalen, library assistant director: Phil is pleased with the direction the design has taken. We discussed more flexible use of the story and craft room, including the possibility of wiring it for a/v equipment.
· With Police Chief Vin Alfano: We discussed exterior lighting (i.e., coordinating ours with that of the Public Safety Building), as well as security concerns. Chief Alfano suggested locations for security cameras (entrance/lobby, and top of stairs to second floor; possibly another in the stairwell), and said his department can advise on our choices.
Drayton, Richard, and Kelly are planning similar meetings on Tuesday, 1/15.
Roland announced the following meetings will take place soon:
· Monday, 1/14, 7 p.m.: Trustees with Friends, capital campaign, and OPM re: cash flow projections
· Tuesday, 1/15, 1 p.m.-3 p.m.: Drayton, Richard, Kelly with DPW, Fire Chief, Friends, and TBA.
· Friday, 1/18 at 1:30: Drayton, Richard, Roland, Kelly and any interested parties with Anne Larsen re: latest designs
· Thursday, 1/24 at 7 p.m.: LCC with Board of Selectmen, followed by LCC regular meeting
Roland discussed the integration of art into the design. After some discussion, consensus was to ask the Friends about any commitments made to donors, then to appoint a subcommittee to work with the architects.
The architects showed the latest floor plans and elevations. Discussion followed. Drayton cautioned that many aspects of the new building (e.g., chiller unit, dumpster, etc.) aren’t shown in these drawings. Consensus is that the committee is pleased with the direction of the new drawings, but concerns remain about the roof height.
John Rodenhiser questioned Drayton about controlling water in the basement. Drayton replied that LL+B is currently exploring options.
Drayton noted that the architects are considering a mechanical mezzanine over the children’s room, which would be accessed by an inside stair. The firm is still working on this.
Joel is working to schedule experts to talk to us about geothermal heating systems.
There being no further business, the meeting was adjourned at 10:15 p.m.
Respectfully submitted,
Kelly Collins
Director of the Library
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